Board portals are a valuable tool to help companies streamline their meeting preparation improve governance practices, and ensure compliance with the ever-changing regulatory requirements. It is crucial to select the right solution that meets your business’s needs and objectives. When evaluating different solutions, here are some key factors to take into consideration.
Check if the product offers a platform that consolidates various functions like document management and communication, as well as voting. This will cut down on the expenses associated with deploying and managing multiple software tools and systems.
Make sure the system you choose offers an intuitive and user-friendly interface for administrators as well as directors. This will make it easier for them to access the information. This will also help increase the adoption and use of the system.
Find out if the solution equipped with a robust security system to protect sensitive and confidential information. This includes features such as customized user permission settings including two-factor authentication. data centers that are certified by industry, third-party conducted penetration tests, and regular security audits.
Examine if the system you’re considering has the capability of allowing administrators to easily monitor changes to documents and create an accurate audit trail. This will reduce the chance of accidental changes to crucial documents.
Check if a portal for board members can be accessed from any device, which is especially useful for companies with directors who travel frequently or work remotely. This will enable them to keep track of meetings and discussions from their office without having to spend time managing multiple logins and hopping between different platforms.